DELEGATING AND AUTOMATION

No one is an island. – Randy Pausch (2008)

Whether you like it or not, you can accomplish a lot more with help.

I also was not a fan of delegating. But by reading the biographies of successful people, I realized that they’d delegate anything they possibly could. I couldn’t stop reading “outsource, delegate, automate everything you can, even choosing what clothes to put on, and what meals you will eat through meal prep!”.

HOW TO DELEGATE

Ask yourself “which of these tasks can only be done by me?”. The answer I am afraid to hear you say is the following: “Everything!”. At least, that was my stubborn answer. The main reasons for this was:

  • I didn’t like to rely on people in doing the work as well as I did it
  • I didn’t feel confident enough to ask people for favors
  • AI (artificial intelligence) was an unknown world that was out there and I didn’t even know it. It could have made my life so much easier, and, more importantly, save me some time.
  • Even if I did find a software who would do things for me, I would find it “too expensive” putting money on a pedestal, at the cost of my time

I realized soon enough that I’ll never be successful if I don’t learn about delegation.

DELEGATION

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Let’s give some examples:
  • If on your to-do-list you have written “pay the rent”, then set up an automatic monthly payment. It will go out of your account to your landlord’s monthly. You set it up in max 20 minutes and you will save time. You can do that for any other bill. It’s a small change, but it all adds up!
  • You need to answer 20 emails. In this case, you can hire an assistant or VR (Virtual Assistant). At Upwork.com or Fiverr.com you hire VAs to deal with comments and emails. Eventually, you will be able to delegate this very time consuming activity to your VA. Yes you pay him/her, but you are also saving a lot of time. People outsource these types of tasks to good English speakers who live in Asia as their wages are cheaper. This will leave you more time to do the tasks that only you can do such as creating a live video for your personal brand, prepare for a job interview or even write a very personal blog post.

If something can be done 80% as well by someone else, delegate. – John C Maxwell

AS A STUDENT

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Now back to reality: you don’t have all the money to spend on VAs and other software (or do you?). Therefore delegating and automation is not for you, right?

Wrong.

If you are a Business student at University, don’t you get a ton of group work? Isn’t this a good opportunity to test your leadership skills by learning the vital skill of delegating? You can focus on the 20% most important tasks while you delegate all of the other minor tasks to the rest of the team.

Learning how to delegate, and dealing with people, is extremely tough. Delegating goes hand in hand with clarity: not only you need to pick the right person to do the task, you also need to make it crystal clear what you want done, and when. Moreover, since most people do not do all of the work we have done until now, they fail at it and end up getting frustrated, blaming it on other people rather than their lack of direction.

The bottom line is: don’t waste your time on tasks that anyone can do: you need to focus on tasks that require higher commitment and that are of higher value.

SMART REMINDER

The last arguments I’d like to cover are the Habits 4, 5, and 6 by Stephen Covey in his book The 7 Habits of Highly Effective People and how they work together in discovering alternative and creative solutions.

Habit 5
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Habit 5 is the notion of Synergy. The word synergy comes from the Greek synergos meaning working together.

Stephen Covey says “Synergy is everywhere in nature. If you plant two plants close together, the roots commingle and improve the quality of the soil so that both plants will grow better than if they were separated. If you put two pieces of wood together, they will hold much more than the total weight held by each separately. The whole is greater than the sum of its parts. One plus one equals three or more.”.

Thus, Covey directs our attention to the power of effective relationships: we can achieve so much more when we engage in effective relationships with others than if we acted alone. It´s the idea that 1+1=3. He notes that synergy is difficult for many of us as independence is promoted as a strong value in the Western world today. Achieving synergy requires high trust and high cooperation and can lead to better solutions than anyone thought of alone.

Habit 4

Once you’ve found someone who would complete or make your work better, we can tackle Habit 4 which explores the notion of “Win Win”.

More often than not, people act in their own best interest. The objective here is to get into the habit of looking for a solution that benefits everyone involved, not just ourselves: “It’s not your way or my way; it’s a better way”.

We are often told that there is only one winner, or if “You win, I lose”. I believe we can find solutions for mutual gain, which have positive outcomes for everyone. Not everyone finds this easy, as it requires trust: it is a habit which has to be learned and practiced.

Habit 6
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When thinking of a possible “Win/Win” situation, it is important to consider Habit 6: seek first to understand, then to be understood.

Stephen Covey believes this principle is the key to effective communication. This habit is about communicating with others. Effective communication starts with active listening.

How many times have we been so focused on what we want to say next, that we didn’t listen to what the other person was saying? If we start by understanding the other person’s point of view, we will be able to communicate our argument in a more relevant way to them, making more of an impact.

You can start practicing this right now: in your next conversation with someone put your natural and automatic responses aside and focus on genuinely understanding them. Ask questions such as:

  • how did you feel
  • what did you think?
  • what’s important for you ?
  • then what happened?
 Some answers can surprise us, and can offer new insights which we hadn’t thought of. As a result, you start finding the creative solutions and third alternatives described in habit 4.

You don’t have to get it all right the first time. This is part of a life journey of learning and developing. You will get there if you’re willing to spend the time and effort developing new habits. Food for thought.

BONUS

HOW CAN WE CAN HELP EACH OTHER (ONLINE OPPORTUNITY)

If you are struggling to find experience and are interested in Copywriting, Marketing or Entrepreneurship then we are looking for people to become editors of this website. I will form you and teach you everything I know. If you want to get involved with this blog then please do not hesitate to contact me via this Contact Form or via my Instagram account. This is a unique opportunity. Again, you can contact me for more details on how this may help you!

ADDITIONAL RESOURCES FOR YOU

Over the years I have created many guides and checklist that aim to help you save time. Here are a list of them just in case you might miss out on a few:

  1. My 1st E-Book: a resource that has help me become a boss at Time Management. Moreover, it has also helped me create more time for what I love and get to my goals faster. It is lengthy, however it is arguably the best Time Management piece of research out there.
  2. The Time Management Actionable Sheets: a summary of my E-Book. These sheets have conserved the absolute essential actions you need to take to make the most out of your time. Do not skip any steps!
  3. My Before & After CV Transformation: a resource that has collected my CVs for the past 7 years to help you not only craft a great CV, but to also show you that everyone can start mediocre and grow exponentially.
  4. How To Land a Job Faster Guide: a resource that aims to give you all of the tips and recommendations I have used during my career. This will help you avoid some common mistakes students do when starting off with their job applications.
MY OBJECTIVE IS AND WILL FOREVER BE TO HELP YOU

To conclude, the aim of this website is to help you have the best fresh start at University and with your career. There is nothing that gives me more happiness and joy but to hear your positive feedback on how helpful my content has been. Contact me if you have any feedback for me!

BEST OF LUCK WITH IT ALL!!!!

Much affection,

Francesca Michaud

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